Rapid creation of acceptable-use policies

Proofpoint Content Compliance includes common filters and standard dictionaries to help quickly establish corporate messaging policies or support existing policies, giving organizations an immediate benefit in controlling the most frequently encountered issues with messaging abuse. Examples of acceptable use policies that can be created include:

• Maximum message size
• Allowable attachment types with attachment type verification
• Acceptable encryption policy
• Monitoring for offensive language
• Maximum number of recipients and/or attachments
• Custom disclaimers or footers automatically appended to messages

Enterprise-grade content email compliance filtering

Both inbound and outbound email messages are monitored and classified in real-time, providing organizations with proactive control of their messaging infrastructures. Any suspected or noncompliant email is flagged and can be quarantined for further review or audit, before exposing the company to any liability. A point-and-click interface simplifies the process of defining complex logical rules related to file types, message size, and message content. The four key messaging analysis functions of Proofpoint Content Compliance are:

• Policy Definition
  Easily define a specific set of policies for different groups, email compliance areas and routes. The Proofpoint Messaging Security Console™ provides a 100 percent web-based, graphical user interface for managing all types of messaging policies. (See reverse for example message attributes that can be used to build policies.)
• Real-time Monitoring
  Monitor email message flow, including attachments, for compliance throughout your enterprise.
• Enterprise Classification
  Filtered messages can be categorized into any number of compliance or content-related classifications.
• Flexible Message Handling Options
  Based on your defined policies and classifications, Proofpoint Content Compliance lets you take action on messages that violate these rules. For example, an email containing suspected harassing content could be forwarded to the human resources department for further review. Proofpoint supports the widest array of message dispositions in the industry. Options include sending the noncompliant message to a quarantine, rejecting or discarding the message, replying to the sender with explanatory text, redirecting the message for further review, rerouting to other systems (such as secure messaging systems), and many more.

Learn more about email compliance and the Proofpoint Network Content Sentry.

Meet internal policy requirements

Proofpoint Content Compliance compares message content with keywords, dictionary contents or regular expressions in order to protect businesses from the use of inappropriate or offensive content and other issues that can surface through email usage. A variety of built-in dictionaries are supplied with the Content Compliance module, such as an offensive language dictionary that can be employed to discourage the use of improper or abusive language.

Easily customize policies for your unique corporate requirements

Custom policies are easily created using Proofpoint's graphical user interface, which allows messages to be analyzed and processed based on a comprehensive list of message attributes such as:

• Attachment attributes including: File size, filename, file extension, number of files, number of files in archive, file depth in archive, presence of protected files, presence of corrupt archives, etc.
• Message attributes including: Text in message body, dictionary scores, message size, presence of encryption, MIME type, HTML tags, etc.
• Message header, envelope and routing attributes including: Email headers, envelope recipient, envelope sender, sender hostname, sender IP address, recipient, number of recipients, DNS block list status, message route (e.g., inbound or outbound), etc.
• System attributes including: Total concurrent connections, total connections, total messages, etc.
• Recipient group membership: Different policies can be defined and enforced for different groups of users. As in all Proofpoint modules, policies can be defined at the global, group or individual end-user level.

Attachment scanning and support for custom or proprietary document types

Built-in attachment scanning capabilities allow you to apply your policies to the contents of message attachments. Policies can be enforced on content in more than 300 types of document attachments, including word processing formats (such as Microsoft Word), spreadsheets (such as Microsoft Excel worksheets), Adobe Acrobat PDF documents, presentation formats (such as Microsoft PowerPoint) and documents included in archives (including ZIP, GZIP, TAR, and TNEF formats).In addition to the hundreds of built-in document types that Proofpoint's outbound email security modules natively understand, administrators can use Proofpoint's File Type Profiler to easily extend support to new, custom or proprietary file types (e.g., proprietary CAD/CAM formats).

Proofpoint speaks your language

Proofpoint’s policy and content scanning engines detect and “understand” text in any language, including multi-byte languages. Data loss prevention policies can match non-English keywords and dictionary terms written in international character sets including Japanese, Chinese and Cyrillic.

Proofpoint Content Compliance includes powerful features for enforcing acceptable use policies and basic content protection rules, built right in to the Proofpoint platform. These built-in features are more advanced than the data loss prevention add-ons that many vendors sell separately.

Proofpoint Content Compliance:

• Enforces both inbound and outbound message policies.
• Scans both message content and hundreds of attachment types, including archives.
• Supports keyword, dictionary and regular expression matches.
• Allows point-and-click creation of policies through an easy-to-use GUI.
• Can build complex policies based on dozens of different message, header, envelope, attachment, sender, recipient, system and group membership attributes.
• Can be trained to identify custom file types using Proofpoint's File Type Profiler.
• Offers the widest array of message handling and disposition options.
• Includes an assortment of pre-defined dictionaries and policies as a starting point.

Proofpoint also offers a wide array of optional modules for advanced data loss prevention, leak prevention, policy-based encryption and compliance applications across email, web and FTP protocols:

• Proofpoint Regulatory Compliance
• Proofpoint Digital Asset Security
• Proofpoint Secure Messaging
• Proofpoint Network Content Sentry

Most Proofpoint customers take advantage of the Proofpoint Content Compliance module as a core part of enforcing their email use policies. Visit the Proofpoint Resource Center for a complete list of customer case studies.